Backup
The BACKUP function is related to Disaster Recovery and Business Continuity. In the event of a computer failure this function can assist in you restoring your Setoff Debt system.
Frequency: This process can be run at anytime.
It is very important that you backup your data on a regular basis!
This function will ONLY back up your databases, not the entire software program. If you have an Information Technology (I.T.) staff, you should consult them. They may be able to automate and schedule your system for backup. If your hard drive ever fails, you could use the backup media to restore all of your data. If you do not have backups and your hard drive fails, all of your Debtors and their debts will be lost. Please take advantage of this safety feature!
This operation will backup your database from your hard disk to whatever media you can access.
You should save the Backup file to a location on the network that is backed up. Check with your I.T staff to be sure the location you are choosing is on a regularly scheduled backup. To keep an offsite copy of your backup, contact the Clearinghouse who will keep a copy at no charge.
1. From the Maintenance menu:
2.Move the mouse over Backup Database and click this option:
3. A dialog screen appears:
4. Select one of the two options:
- Click
to abort and return back to the Main Menu
- Click
to initiate to process and continue with Step 5
5. A dialog box appears for the folder to store the backup file:
6. Enter a name of the backup:
an example of a good name and use of the date : 
- don't use the same file name each time, a date in the name will make it easy to determine when it was backed up
7. Click 
for the following:
6. To create a new folder to store the database click 
a. A folder called 
appears:
b.While it is highlighted the name can be changed, give it a folder name that is relevant such as 
and click 
:
c. Once the folder is created it shows as the backup folder location
d. Click 
to begin the process and when done display the following:
The main menu appears:
