Department of Revenue Setoff Calendar

file transfer process between the department of revenue

The North Carolina Department of Revenue sends an electronic file (data only) to the Clearinghouse normally on every other Tuesday each month beginning in February and ending in December.  Holidays may result in the setoff files being one or two days later.  Check the actual schedule posted below. These are the dates the setoff file is available. The Clearinghouse normally makes the information available on Friday morning of that week. An email is sent to all local governments who received funds. If you have a file in your secure folder but did not receive an email notification, please check to be sure it is not in a SPAM or JUNK MAIL folder. If you cannot locate the email, please let us know.

Funds Availability

The North Carolina Department of Revenue begins the Electronic Funds Transfer (EFT) process.  There is at least a two-day window before the funds transferred by the North Carolina Department of Revenue is available to the North Carolina Capital Management Trust.  Once Capital Management Trust has received a fax report from the Clearinghouse with these critical items: 1) local government name; 2) Capital Management Trust account number; 3) amount of the deposit; they begin the deposit process. The North Carolina Capital Management Trust has a one-day window before transferring funds to local governmental accounts. The entire process is normally completed by the following Tuesday.

Schedule for this Year

2013

Post File Transfer Process:

• The Clearinghouse receives an electronic file (data only) of the debtor's setoff on the days highlighted in the above calendar
• The North Carolina Department of Revenue begins the Electronic Funds Transfer (EFT) process. There is at least a two-day window before the funds transferred by the North Carolina Department of Revenue is available to the North Carolina Capital Management Trust. The North Carolina Capital Management Trust has a one-day window before transferring funds to local governmental accounts. Normally the funds are available to the local government on the following Tuesday after the setoff file is received.
The Clearinghouse will run its setoff process to determine which entities (Municipalities, Counties, Public Health Authorities, Metropolitan Sewerage Districts, Sanitary Districts, Water and Sewer Authorities and Regional Joint Agencies) had setoffs against debts submitted.  Using the priority established by date submitted to the Clearinghouse, we will match the funds provided in the file from the Department of Revenue and Education Lottery.
• The Clearinghouse will provide a list of entity account numbers and deposit amounts to North Carolina Capital Management Trust upon the completion of the Clearinghouse setoff process. The Clearinghouse will then move each local governmental entities’ setoff files (including an excel .xlsx) and reports to the secure folder.  The Clearinghouse will send an email notice to all local governmental entities informing them their setoff data is ready for retrieval and processing.

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