Department of Revenue Setoff Calendar

Schedule for:

2019

 

M

T

W

T

F

 

 

 

M

T

W

T

F

 

 

 

M

T

W

T

F

 

 

 

M

T

W

T

F

 

January

 

February

 

March

 

April

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

2

 

 

 

 

 

 

 

 

 

 

 

 

 

 

5

 

 

 

 

 

 

 

5

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

16

 

 

 

 

19 19  

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

May

 

June

 

July

 

August

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

7

 

 

 

 

 

 

 

4

 

 

 

 

 

 

 

9

 

 

 

 

 

 

 

6

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

    21                               23               20        

 

 

 

 

 

 

 

 

 

 

18

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

September

 

October

 

November

 

December

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

10

 

 

 

 

 

 

 

8

 

 

 

 

 

 

 

5

 

 

 

 

 

 

 

10

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

24 22 19

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Schedule for 2019/and expected date available to local governments:

#1 - Tuesday, February 5, 2019 (#1 of 21 for 2019)/Wednesday, February 6, 2019

#2 - Tuesday, February 19, 2019 (#2 of 21 for 2019)/Wednesday, February 20, 2019

#3 - Tuesday, March 5, 2019 (#3 of 21 for 2019)/Wednesday, March 6, 2019

#4 - Tuesday, March 19, 2019 (#4 of 21 for 2019)/Wednesday, March 20, 2019

#5 - Tuesday, April 2, 2019 (#5 of 21 for 2019)/Wednesday, April 3, 2019

#6 - Tuesday, April 16, 2019 (#6 of 21 for 2019)/Wednesday, April 17, 2019

#7 - Tuesday, May 7, 2019 (#7 of 21 for 2019)/Wednesday, May 8, 2019

#8 - Tuesday, May 21, 2019 (#8 of 21 for 2019)/Wednesday, May 22, 2019

#9 - Tuesday, June 4, 2019 (#9 of 21 for 2019)/Wednesday, June 5, 2019

#10 - Tuesday, June 18, 2019 (#10 of 21 for 2019)/Wednesday, June 19, 2019

#11 - Tuesday, July 9, 2019 (#11 of 21 for 2019)/Tuesday, July 9, 2019

#12 - Tuesday, July 23, 2019 (#12 of 21 for 2019)/Tuesday, July 23, 2019

#13 - Tuesday, August 6, 2019 (#13 of 21 for 2019)/Tuesday, August 6, 2019

#14 - Tuesday, August 20, 2019 (#14 of 21 for 2019)/Tuesday, August 20, 2019

#15 - Tuesday, September 10, 2019 (#15 of 21 for 2019)/Tuesday, September 10, 2019

#16 - Tuesday, September 24, 2019 (#16 of 21 for 2019)/Tuesday, September 24, 2019

#17 - Tuesday, October 8, 2019 (#17 of 21 for 2019)/Tuesday, October 8, 2019

#18 - Tuesday, October 22, 2019 (#18 of 21 for 2019)/Tuesday, October 22, 2019

#19 - Tuesday, November 5, 2019 (#19 of 21 for 2019)/Tuesday, November 5, 2019

#20 - Tuesday, November 19, 2019 (#20 of 21 for 2019)/Tuesday, November 19, 2019

#21 - Tuesday, December 10, 2019 (#21 of 21 for 2019)/Tuesday, December 10, 2019

file transfer process between the department of revenue and education lottery

The North Carolina Department of Revenue sends an electronic file to the Clearinghouse normally on every other Tuesday each month beginning in February and ending in December.  Holidays may result in the setoff files being one or two days later.  Check the actual schedule posted above. These are the dates the Clearinghouse expects to receive the setoff data and begin processing. The Clearinghouse normally makes the information available on Thursday (February - May) and Wednesdays (June - December) of that same week. An email is sent to all local governments who received funds. If you have a file in your secure folder but did not receive an email notification, please check to be sure it is not in a SPAM or JUNK MAIL folder. If you cannot locate the email, please let us know.

The Education Lottery sends files every two weeks year-round. The Clearinghouse holds those files until it receives files from the Department of Revenue and they are combined into one. The Clearinghouse provides Capital Management Trust with one combined amount to deposit for each local government. The files provided to the local governments identifies the source of funds (Revenue or Lottery).

Funds Availability

The North Carolina Department of Revenue deposits by Electronic Funds Transfer (EFT) to the North Carolina Capital Management Trust (Capital Mgt.).  It does not transfer ANY funds to the Clearinghouse.

There is at least a two-day window before the funds transferred by the North Carolina Department of Revenue is available to Capital Mgt.  Once Capital Mgt. has received a fax report, the method they require, from the Clearinghouse with these critical items: 1) local government name; 2) Capital Mgt. account number; 3) amount of the deposit; they begin the deposit process. Capital Mgt. has a one-day window before transferring funds to local governmental accounts. The entire process is normally completed by the following Tuesday, one week from the date the file was received at the Clearinghouse.

Post File Transfer Process: